Fourth Specimen of the CASH BOOK. FOURTH SPECIMEN OF THE Cash Book. THE CASH SECRETARY'S ACCOUNT OF INCIDENTAL EXPENSES. [To occupy from Folio 141 to Folio 180.] D'. The Cash Secretary of the Charles' Bible Association. 141 Cr. It will readily be perceived, that this account does not include the Incidental Expenses attending the establishment of the Association, for books, papers, &c. These were defrayed by the AUXILIARY Society; and the author respectfully recommends a similar mode of proceeding in all such cases. This judicious and well-timed liberality relieves the funds of the infant Association, and strengthens the bonds which unite it to its immediate Parent Institution. But it should be distinctly understood, that this act of liberality cannot be repeated; and that all subsequent expenses must be defrayed out of the regular funds of the Association, the Committee of which should be early taught to depend on their own resources exclusively. 36.15.6 3. 12. 0 40..6 30. 0.027. 6. 0 9. 4. 1 8. 9.11 17 14. 0 September 11. 19. 219.18. 1 31.17. 3 50.0.0 9. 13. 8 October.. 5. 7. 0 037. 16. 2 November 9. 8 917. 17. 0 27 5.9 27 0.3.6 68. 8. 60. 3. 6 77 7. 672.19. 6150. 7. 0150. 0.081. 11. 668. 8.6 0. 7.0 * Or, in other Associations, to the Auxiliary (or Branch) Society, with which they are respectively connected. Observations on the FREE CONTRIBUTORS' Book. NO. XVI.-FREE CONTRIBUTORS' BOOK. 1. In this Book is inserted the name of every individual who contributes, either by donation or periodical subscription, to the funds of the Association, without requiring a Bible or Testament. The advantages of keeping such a register, distinct from that of the Bible Subscribers, are sufficiently evident. II. It is not necessary to page this book. The Nos. should be continued uninterruptedly throughout: thus, the first No. on the second page of the book from which this Specimen is extracted, is 27. By this plan the Cash Secretary has only to look at the last entry, in order to ascertain the total number of free contributors since the establishment of the Association. To know the precise number at any given period, it is only necessary to subtract from the No. of the last entry, the number of those who have declined, removed, and been transferred; and the remainder is the answer required. III. It sometimes happens, that individuals among the labouring classes, either from not having had the term "free" clearly explained to them, or from a subsequent change of mind, wish to receive a Bible or Testament, although they have been entered as free contributors. All such cases are specified by the Collectors in their Monthly Reports; and they are then "transferred to the Bible Secretary," as in the instance No. 22 in this Specimen. These cases are of unfrequent occurrence, especially where the Bible Subscribers' Cards have been introduced; but they should always be met by the most prompt and cheerful acquiescence on the part of the Collectors. IV. The blanks under the year 1820, opposite to Nos. 20 and 23, are left, because the Collectors of the Districts Nos. 2 and 3 have not reported whether these contributors continue their support. When this information shall be furnished, and the rate of subscription specified, the requisite entries will be made. v. This Specimen only contains the entries of two years; but the Free Contributors' Book is calculated to contain those of six years. The figures denoting the year are inserted by the Cash Secretary. VI. The advantages attendant on a quarterly examination of the books, by calling them over with the Collectors, are so numerous and evident, that it seems only necessary to allude to them. In a well-organized Committee, the entries of the preceding three months may be called over within an hour: and it is respectfully, but earnestly submitted, that the appropriation of four hours annually, to ensure the regularity of the accounts, and correct any inadvertence, cannot be a misapplication of the time.-See Observation VIII. on No. 11. Observations on the CASH SECRETARY'S MONTHLY STATEMENT. NO. XVII. CASH SECRETARY'S MONTHLY STATEMENT. 1. This statement should be presented to every Committeemeeting, immediately after the Minutes of the preceding meeting have been disposed of, and before the Report of the Bible Secretary is called for. The paper on which the form is printed is about the same size as the Specimen. When the Cash Secretary has filled in the several returns, she procures the Treasurer's signature to the 'statement. 11. As it would be impossible for the Cash Secretary to include the money received, and the particulars reported by the Collectors, in the current month, this statement is made up without any reference to these particulars, and is a Report of the funds, &c. of the Association on the day preceding the Committee-meeting. It will be perceived that the returns, Nos. 1, 2, 3, 4, and 5, are extracted from the "Annual Summary;" No. 6, from the account with the "Ladies' Branch;" and No. 7, from the "Treasurer's" account in the "Cash Book;" and that the answers under the remaining heads are supplied by the "Free Contributors' Book." As the statement, of which this Specimen is a transcript, was delivered previous to the first Annual Meeting of the Association, the returns to Nos. 1 and 2, and to Nos. 4 and 5, are respectively the same amount. It is scarcely necessary to observe, that this will not be the case after the first Annual Meeting. III. The advantages to be derived from this Monthly Statement are numerous. It serves as a general check to all the accounts, as -well as to the Collectors' Reports; is a guide to the Committee with respect to votes for the general object; and gratifies the members, 'by a clear and correct view of the state of their Association. In Associations not connected with a Ladies' Branch, the term "Auxiliary (or Branch) Society" is inserted by the Cash Secretary. |